International Senior Administrative Assistant

Engage. Grow. Innovate. Excel.

There’s never been a better time to be a part of our dynamic team! If you’re looking for challenging and engaging work, professional growth and development, the chance to contribute ideas, and the opportunity to excel …Hilton Grand Vacations is the place for you.

Here, you’ll have the unique opportunity to positively impact the lives of others as part of a global team committed to creating grand vacation experiences. The unique talent and contributions of every Team Member add to our diversity, and ultimately to our success.

Enjoy all the aspects of a rewarding career, work/life balance, great benefits, and growth potential. Create the Grand Experience for yourself … become a part of the Hilton Grand Vacations team.

Senior Administrative Assistant

What does Hilton Grand Vacations offer you as a new team member?

* A company culture that focuses on its people
* An enjoyable, supportive work environment
* Opportunities for personal and professional growth and development
* Exceptional hotel and resort rate discounts

Hilton Grand Vacation is currently seeking a Senior Administrative Assistant. As a Senior Administrative Assistant you are responsible for giving direct administrative support to the General Manager. This position would assist in communications within the department, company, outside the company and guests/owners. Additionally, assist in the preparing and coordinating the Board of Directors Meetings.

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Essential Duties and Responsibilities

* Ordering office supplies.
* Data entry for SALT Scores, Guest Comment Cards and related statistic reports.
* Coordinating the Board of Directors Meetings for both KTVS and HVVS (i.e., preparing Board of Directors Meeting books, making arrangement for the conference room, setting up the conference room, etc)
* Handling correspondence materials to club owners including translation to Japanese.
* Handling the election of new Board of Directors including proxy tally.
* Assist in preparing the Board of Directors quarterly reports.
* Handling both revising and ordering of Guest Directories.
* Assisting club owners with understanding the Maintenance Fee billing (both Japanese and domestic).
* Translating letters and comments from and to Japanese owners.
* Updating monthly and weekly reports which includes SALT and Actual Occupancy Report.
* General office administration to include: filing, answering phones, minutes taking and letter writing

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Job Requirements :
Job Requirements

* Bilingual ability to speak, read and write in Japanese and English is required.
* Minimum 2 years of administrative experience. Executive administrative experience preferred.
* Must demonstrate proficiency with Microsoft Office Suite applications.
* Must be able to type at least 40wpm.
* Must demonstrate excellent communication (written and spoken) and interpersonal skills.
* Manage multiple tasks and assignments and demonstrate strong organizational skills in a fast paced work environment.
* Address guests and team members using Japanese and English language skills acceptable in a business environment.
* Maintain a professional appearance and attitude.
* High school graduation is required. Two years of college or equal experience in a business or hospitality environment is preferred.

While our company continues to experience tremendous growth, we continue to strengthen our global team with staff members who share our commitment to the time-honored traditions of hospitality and service. So whether you're an experienced professional or just starting out, your passion for quality and excellence can lead to a successful career with Hilton Grand Vacations.
Job Title : International Senior Administrative Assistant
Shift/Hours : First Shift (Day)
Req. Code : 6890
Recruiter Ref. ID : 4006