Administrative Assistant

Position Purpose:

Provide administrative report to Sr. Director and Manager of department. Responsibilities include supply management, personnel attendance tracking, daily bookkeeping for Grand Vacations Title, report production and a variety of other administrative duties that support the department.

Essential Functions:

* Assist with documentation of department process flows, policies & procedures. Keep information up to date and organized.
* Provide daily administrative support as necessary for both Sr. Director and Manger of departments including preparation of presentation books, travel & expense coordination, filing, and any other duties required.
* Input deposits and maintain daily bookkeeping related to Grand Vacations Title.
* Keep timesheets, schedule of vacations and other attendance related information for department of 15+ staff. Organize and maintain department supplies. Order as necessary and in keeping with department budget.
* Manage teleconferences for various sited and corporate staff.
* Take minutes for department meetings, distribute to attendees and monitor follow-up and action items. Assists with department mailings including satisfactions, recorded documents and other mailings. Carries out any reasonable request by management of which the employee is capable of performing.

Job Requirements :
Job Requirements:

* Superior organization skills with ability to manage multiple tasks.
* Must be comfortable working under deadlines.
* Intermediate to advanced skill (2 years) in Excel and Word required. Visio and PowerPoint preferred.
* Excellent verbal and written communications skills required.
* 1-2 years Timeshare Industry experience (either in general customer service or administrative) required.

Education:

* High School Diploma or GED required.
* 2 year Associate Degree preferred.

Job Title : Administrative Assistant
Shift/Hours : First Shift (Day)
Job Code : 6319
Recruiter Ref. ID : 1011